Templates for submitting inspection, testing and maintenance waivers to CMS

Health care facilities can access a templated letter and table to request a waiver under Section 1135 of the Social Security Act. The waiver will allow facilities to delay inspection, testing, maintenance and certain drills required by the Centers for Medicare & Medicaid Services. The letter must be modified to include the health care organization’s information. The table, which should be submitted with the letter, gives guidance on how requirements should be modified during the COVID-19 emergency. Waivers help to limit non-essential persons from entering health facilities and risking exposure, while also allowing health care staff to focus on patients.

Important guidance update: 

Although the enactment of Social Security Act 1135(2)(B)(1) specifically gives the authority to the Centers for Medicare & Medicaid Services (CMS) to waive certain Conditions of Participation during a national emergency, waivers will not be granted unless requested by a health care organization and approved by CMS. 

ASHE recommends that health care facilities submit waiver requests by region or individually to their regional office, even those part of a national organization. An individual or regional request will allow health care organizations to better detail specific criteria, such as current surge issues within the area. This information will help to inform CMS’s waiver granting process. 

Also, it is important that health care organizations clarify to their regional CMS office that the waiver request is only to defer these certain requirements until the state of emergency is lifted.  

Download 1135 Waiver Template

Download Waiver ITM Recommendations Table

Download CMS COVID-19 Emergency Declaration Blanket Waivers